Top Reasons to Outsource an In-house Data Center

Data center outsourcing benefits many businesses and large enterprises that are looking to reap the financial and operational benefits it offers.

What is Outsourcing a Data Center?

As companies grow and their needs change, they need to be sure that they are allocating the proper amount of time and resources on the management of their servers. Alas, it is not uncommon for an organization to expand rapidly only to soon realize that the amount of money they spend on their servers’ cooling and electricity exceeds their budgets. Other technical side effects encountered by rapidly growing companies include insufficient bandwidth capability in their internal data centers or inadequate security measure to protect sensitive information on their servers. Upon realization that they are overextended on internal IT expenditures, a company may consider outsourcing their data center, especially if its maintenance has begun to interfere with the company’s core objectives.

Other reasons many have an outsourced data center:

• Lower Costs — for IT, power, cooling, etc.
• Lack of in-house resources for your server(s)
• access to specific IT skills not found in basic IT departments
• The predictable costs lends to better control over your budget

What are the Benefits of Data Center Outsourcing?

External data centers allow companies to keep their IT infrastructure somewhere other than in-house—which delivers several benefits. When it comes time to outsource your data center, keep the following practices in mind: 

Reliability — Choose a data center that has uninterrupted power supplies (UPS) and redundant backup generators to keep your servers online even through the worst disasters. 

Security — The best data centers have 24/7/365 on-site security staff that patrols the data center and biometric scanning to prevent unauthorized access. But don’t concern yourself with only physical security. Make sure the data center’s software security is up to par and implementing polices to protect your data, including limiting access to those you approve. 

Maintenance & Management — Go ahead and save your IT department countless headaches by picking a data center which provides basic maintenance and management services (with add-ons). 

Cost, Communication, and Connectivity — A downside of an in-house data center is the cost of one. Companies that outsource data centers typically save less on power and connectivity due to the data center’s favorable rates with utility companies. Some companies can expect to save around 40 to 60 percent less when outsourcing data centers. Additionally, purpose-built data centers should be serviced by more than one communication providers. This will greatly aid in the connectivity and communication of your data as well as adding more layers of reliability that will reassure companies that their data will always be able to be accessed. Find out more about the costs of hosting by reading our Whitepaper, “Hosting Solutions by Costs” For some companies, outsourcing data may not save money per se compared to the in-house data center. But those companies will see a drastic difference in operational efficiency for the same or less than hosting it themselves. And in that way the benefits greatly outweigh any negatives.

What Are the Data Center Outsourcing Trends?

Nearly a quarter of data center space in North America is outsourced and the trend looks to continue. In fact, people are outsourcing data by 13 percent over the past 12 months and that number is predicted to increase by another 15 percent by the end of 2015.

Nicola Hayes, the Managing Director of the DCD, gives some insight into data center outsourcing trends:

“The sectors that are the highest users of colocation services are currently public administration, IT services and financial services but we are witnessing an increase in the uptake of outsourced data center solutions across all industry verticals, this demand is fueling further growth in the colocation sector in terms of build and this section of the market is expected to continue to show healthy growth through 2014”

How Do I Decide Who to Outsource My Data Center With?

Making an informed decision about who to outsource your data with can be a bit overwhelming. But keep in mind that the power is all in your hands. Be sure to verbalize what you what and what’s most important to you and then ask if the data center can meet your specific needs. Undoubtedly, the data center outsourcing provider will try and tell you what’s best for you on the first phone call. Coming in prepared is the key to a lasting and fruitful data outsourcing relationship. 

Here are a few examples of questions you should consider asking:

• Pricing — do you want lower, more fixed costs or variable pricing options?
• Assistance — would you need on-site help regarding maintenance, monitoring, or management?
• Capabilities — broad capabilities or more specific?
• Location — When choosing to outsource your data center, location is a substantive decision. In the United States, for example, if you live in the Midwest, it would be more logical to place your servers in Chicago rather than Los Angeles. Luckily, there are data centers just about everywhere. Data centers in larger cities will have more resources to help your servers run more efficiently—it’s up to you to decide, based on your needs, where.

Granted, no one vendor will be a perfect fit for your needs. Therefore trade-offs are quite likely. But being prepared and asking the right questions you will have an easier time in finding that perfect fit for your outsourced data center.

Benefits of Outsourcing Your Data Center as a Small or Medium Sized Business

If you’re a small or medium sized business, outsourcing your data center may be one of those hidden savings which could save your business tons of money. With limited staff compared to large business, small business owners simply do not have the time to manage or worry about their hosting. That’s where outsourcing it to a data center which has all the features and advantages listed above is something you should strongly consider. The time, money, and resources saved by outsourcing your data center will be more than worth it when you see your more concentrated focus on sales and services rise as your time and money spent on IT lowers.

Why Should You Outsource Your Data Center With Colocation America?

With 22 data centers nationwide, Colocation America is Highly experienced in advising clients on how to transition from in-house server management to an outsourced data center facility. Trained technicians are available around the clock to support clients with setting up their servers in any Colocation America data center. Support staffs are available 24/7 for any ongoing maintenance—whether it’s a quick reboot, remote hands, or 4 a.m. access to the server. Once the servers are up and running, clients of Colocation America find that their IT and electricity costs are much lower, their connectivity is much faster, and they sleep much better at night knowing their servers are running and their data is securely protected.